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[Translating with Smartling]

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[A video guide for translators,
editors and reviewers]

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Smartling is a web-based
translation management platform

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that can be accessed from most browsers.

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It lets you easily get to content
needing translation

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but also gives you access to an area
of tools and features

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that speeds up translation time
with no loss in quality.

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Our solution is able to capture content
from a file or website

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and import it into the Smartling Dashboard
where it's put into a project

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and managed throughout 
the translation process.

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After the content is placed
in the dashboard,

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the content owner or project manager
will authorize it for translation

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by language and workflow,

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at which point that content will be
available for you to work on.

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At the end of the translation process,

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the translated content is sent back 
to the content owner or project manager

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who will then in turn authorize it
to be published

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under a localized site or file.

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Once you have been granted access
to the Dashboard

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by an account owner or project manager,
you'll be notified by email.

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Click on the link to set up
your Smartling profile.

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Please note that you might be given access

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before there is content available
for you to work on,

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in which case you should expect
a second email notification

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informing you once content has been placed
in your queue.

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Go to dashboard.smartling.com to log in.

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In the Project View, you will find
a list of all the projects

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that you have been given access to.

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Use the filter and search options
to get to the project of your choice,

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then click "View Project"
to access the project itself.

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The project "Summary" view is where you'll
find basic information on your project.

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Words available for work,

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a list of jobs which are used
by account owners

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to bracket and prioritize content.

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And finally, a Word Count Report
for the current month.

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For a complete Word Count Report,
just go to Reports.

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There you can generate a Word Count Report
in a date range of your choice

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and then download it as a CSV.

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The Word Count Report will include
a break-down by fuzzy match brackets.

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In addition, Smartling lets you generate
fuzzy match estimates.

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You can create an estimate
at the Job level.

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Under fuzzy estimates, 
you have the ability

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to create an estimate for all strings
in your queue.

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Estimates can be viewed
or downloaded as a CSV.

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In a few minutes, I'll also show you

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how to create fuzzy estimates
for strings of your choice.

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[Translations]

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From the Summary view,
click on Translations

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to access all of your content.

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Use Jobs or Translate to access
a specific content only.

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The content you need to work on
is displayed

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as a list of strings grouped
by file or URL.

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The In Progress view is the best place
for you to manage that content.

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At the top of the page is
where you'll find

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a number of filters and search options,

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so that even though you might be dealing
with a lot of content

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you can easily access the one 
that you need to be working on.

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With the Status filter, select from
Untranslated, Translated strings

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or Strings with issues.

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The Workflow filter lets you access
a specific workflow step

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you've been assigned to in the project.

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You also have the option to search
your content by keyword

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and filter by String assets, URL,
file names, jobs, domain and more.

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From the Actions drop-down,

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apply an action
to any number of selected strings,

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create a Fuzzy Match report,

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or submit all of your translated strings
to the next step of the workflow.

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With each string, Smartling displays
job information, instructions,

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issues if any.

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Click the String drop-down menu to copy
the link to your cliplboard

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or open the Issues window.

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[Translate]

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Click on Translate to access 
the translation interface,

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which is where you'll enter
and save your translation.

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The translation interface is divided
into two sections:

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the contextual view in the top half
and the workspace in the bottom half,

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where you'll enter your translation
and access a number of tools, such as:

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Style Guide, Glossary, Translation Memory
or spellcheck.

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There are 3 types of contextual views, 
depending on how the project was set up:

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the Web Page view, where you can see
your translation on the web page

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as you are typing it;

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a screenshot view, commonly used
with film applications,

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whereas you can use the screenshot
as a visual reference

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to see how your translation is going to fit.

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Finally, it happens so that Smartling
cannot display context, in which case

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you'll see a list view of the source 
content on the left hand side

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and your translation on the right hand side.

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Before diving in, check your translation
interface settings.

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First, customize your shortcuts,

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then go to Translation Settings

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to manage things like 
spellcheck, placeholders or fonts.

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Also, don't forget to check the style guide.

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Now you're ready to translate.

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In the workspace, you'll find your string
divided into segments

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and to the right of each segment,
the target field

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where you're going to enter
your translation.

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Notice that while some segments
only have one target field,

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others may have multiple.

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Smartling divides segments into
small entities called snippets.

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Each snippet corresponds to a change
in formatting in the source content.

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For example, a new snippet is created

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when the source content goes
from normal to bold

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or maybe a part of the segment
is hyperlinked.

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When you are translating, snippets are
highlighted in blue in the segment

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and you only enter the translation 
for the highlighted content

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in your target field.

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As you enter the translation, Smartling 
appends the original formatting

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to your translation.

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You can then drag and drop target fields
to reorder your translation,

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depending on your target language's
requirement,

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while the formatting
sticks to the translation.

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You can see the formatting
of your translation

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both in the contextual view
or in the code view

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located to the right of your translation.

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Now, enter your translation and then
click Save and go to the next string.

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[Translation tools]

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You are also welcome to use
any of the tools Smartling has to offer.

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On top of the string, you'll find
any open issues, instructions

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and other information
that relate to the string.

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Glossary can be accessed and searched
from a new window,

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or by using the green and red brackets.

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A red bracket indicates that a term has
not yet been translated.

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To add add a translation, click on
Untranslated definition,

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add your translation and save.

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Once a translation is added,
the bracket turns to green.

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Click on that green bracket to copy
the translation to the target field

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or edit the Glossary entry.

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Same with the Translation Memory.

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Search from a new window,

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or use the drop-down located
above the target field.

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On the right hand side you'll find
a code view,

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which also includes a character count,

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versions of the translation

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and a full history of the string.

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Then you have insertables
that you can customize

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for inserting formatting markers,
glossary terms and placeholders

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when typing in the translation field.

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And finally, Issues, which enables
the entire translation team

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to communicate with one another about
the source content and translated content

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in the project, without having to leave
the Smartling platform.

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All issues are saved to the string
and can be accessed

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by anyone working on that string.

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You'll also get an email notification
each time an issue is created

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or commented on.

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Click on the issue itself to add a comment
or close it.

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And note that issues are available
throughout the string's life cycle.

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[Submit your translation]

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Once you are done translating content,

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exit (check) of the translation interface.

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Select Translated in the Status drop-down

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and click "Submit".

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Strings are then removed from your queue
and placed in the queue of the next person

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in the translation workflow.

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That person will also be notified by email

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that there is now new content
in their queue.